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IEC No. copy incorporating your PAN No.
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IEC No. is transferred to custom through on line by DGFT.
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Authority letter addressed to deputy commissioner of custom appointing M/s .V S Bhagwati Shipping Pvt. Ltd, as your custom clearing agent. |
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Authority letter addressed to concerned airline/shipping line to hand over the delivery order to M/s .V S Bhagwati Shipping Pvt. Ltd |
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Bank signed invoice and packing list if it is a commercial consignment |
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If the consignment is consigned to bank, then we need bank release order on banks letterhead. |
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If shipment is on to pay basis, then we need freight draft and also freight certificate on your letterhead to get the delivery order.
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Technical write-up/ catalogue/ literature related to item.
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Manufacturers price list or proof of manufacturers selling price world wide.
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Invoice and packing list must mention HS codes
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If product is under dangerous goods then the relevant certificate is required |
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Chemicals must have the test and analysis report
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Please remember textiles and chemicals are normally sent for testing on arrival so get extra detention free days in your bill of lading if by sea. |
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Certificate of origin
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GATT declaration duly filled signed and stamp by the importer. |
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If shipment is under DEPB, DFRC, DEEC, EPCG: |
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- The original license duly registered with customs at the port of clearance.
- In case the script is registered at any port other than the port of clearance, transfer release advice along with original copy of scrip is required.
- In case the import is of 2nd hand capital goods, kindly ensure the following:
- The shipping documents must be accompanied with a chartered engineer’s certificate giving the following details
- Name of the machine
- Manufacture’s name, model & Sr. No. of the M/c
- Year of manufacture
- Value of similar new machine
- Current market value
- Catalogue with description
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In case of second hand machinery import against EPCG .the EPCG license must mention that second hand machinery import allowed on the EPCG:. |
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- In case the import is against advance license/EPCG license, the original license should be forwarded before landing of shipment for registration with customs. Please ask for the format of bond/BG/undertaking to given for registration.
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Documents required for registration of advance license: |
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- Original license with all annexures and forwarding letter with self attested copy of importer exporter code
- Covering letter addressed to the deputy commissioner of customs, requesting for registration at relevant ports and authorising us to present the documents on importers behalf
- Bond under notification (updated) duly attested by the notary and signature/s attested by the bank. With self attested photo address proof of both witnesses (photo address proof like driving license, voter’s id, passport.
- Bank guarantee if party does not have export house/star export house /super star export house or turnover certificate attested by the range excise authorities.
- Self attested copy of complete application submitted to DGFT for the issuance of relevant license.
- Calculation sheet/schedule attached with bond.
- Self declaration on Rs. 50 stamp paper attested by notary about non-penalisation by customs for non-compliance with export obligations with respect to the licenses issued earlier
- Self attested copy of company’s memorandum/partnership deed .in case of Pvt. Ltd./Ltd Co., company board resolution authorising the signatory for executing the relevant documents.
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If shipment is cleared under TRA then original license, DEPB/DFRC/DEEC must accompany the TRA: |
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Imports by 100 % EOU: |
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- Excise registration certificate in original
- Green card in original
- Copies of the bond submitted to range excise authorities
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Re-import after repairs abroad |
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- Original import documents vide which goods were imported
- Original export documents along with original EP copy
- Goods should have been reimported within 6 months of date of export
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Re-import of exported goods; |
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- The reimport should take place within 3 years of export date
- Goods to be rexported within 6 months of import
- Re export bond to be submitted
- Made in India label should be there on the product
- Original export and import documents
- Relevant documents showing proof of why the shipment is being imported back
- The import invoice and packing list should tally with the export invoice and packing list
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It is proffered that the shipment details like AWB No. (HAWB & MAWB). /bill of lading (HBL & MBL), invoice, packing list, and the flight details/vessel details should be given in advance. These details would help you to avoid demurrage. |
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Airport authority of India allows 4 days demurrage free subsequently there is a charge of Rs. 4.45 per kg per day for general cargo and for valuables it is Rs. 8.90 per kg per day
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In sea shipments the ground rent is free for 5 days and container detention time is free for 5 days until specified in the B/L at the port of loading.
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Detentions charges are separately charged by shipping line and port authorities/concor. Rates vary, kindly ask for details.
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In case of air shipments consigned to bank an authority letter from the banker along with original AWB is required. In shipments consigned directly to consignee an authority letter on the consignees letter head is required. These letters must be in favor of the concerned airline. |
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In regard to sea shipments on the backside of bill of lading the importer must endorse the original copy of B/L. In case the consignment is consigned to bank, the bank and the importer must endorse the original copy of bill of lading.
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If it is a government import, then we need duty exemption certificate from the concerned authority. In case of any concessionnal rate of duty is claimed, please provide the relevant customs notification along with necessary certificate/bond/undertaking as required under the notification.
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As per Indian customs law advance IGM must be filed minimum 4 hours prior to the flight landing and the vessel docking, so pre-alerts must be with us to enable us to do that, barring which a penalty will be levied. Also a misdeclaration can lead to penalties.
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In case of high sea sales, the high sea sale agreement and agreement letter from buyer confirming the sale, addressed to the Dy. Commissioner of Customs should be attached, with the rest of the documents. There is value loading on these sales.
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The inter-state entry permit must be provided with all the documents to avoid delay in sending the shipment after custom clearance.
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In case of shipments being cleared under EPCG the following documents will be required: |
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- Original EPCG license
- Copy of import license application submitted to the licensing authority for obtaining of license
- EPCG bond in prescribed format of Rs. 100.00 stamp paper
- Legal undertaking in prescribed format of Rs. 20 stamp paper
- Bank certificate or turnover certificate, certified by central excise
- Copy of board resolution authorizing the signatory for executing the bond and undertaking.
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In case of group company a bond is required which preferably must have a custom notification related to it for the custom clearance to be smooth and effective. |
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Always ensure your import consignment has the proper marking as mandated by Indian customs. |
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Invoice and pacing list must mention HS code number.
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